Handling Tickets

Merging & forwarding tickets, adding Cc & Bcc, replying, commenting, assignments and more.
20 articles

Replying to Tickets

How do I reply to a ticket?When you open a ticket and scroll down, you will see a text box for replying to tickets. You can also press 'r' after opening a ticket and the cursor will be put in the reply box for you to reply.How can we make sure two...

Adding CC and BCC to replies

How do I add CC or BCC in my replies?When you open a ticket, right on top of the 'New Reply' section you will see the options for CC and BCC. Click on those to add the email address that you want to CC or BCC.Can I add multiple addresses in my CC ...

Attaching files to tickets

How can I attach files to a ticket?You will see the option to attach files in the bottom right corner of the reply editor. You can either drag and drop your file or select the file from your computer. If using drag and drop, you can drop a file an...

Using Images in Tickets

SupportBee allows the use of inline-images in ticket replies. Instead of being limited to using images as attachments, images can be integrated directly into a reply.Using inline-images within a ticket replyInserting an image into your reply is ve...

Easy replying with snippets

What is a snippet?When handling support tickets, you will often find yourself answering the same or similar questions on a regular basis. To make this repetition easier, and save time when giving common instructions or troubleshooting sets, you ca...

Commenting on a ticket

What are comments?Comments provide an easy way to collaborate on support tickets. If you need input from another agent without assigning the ticket (https://supportbee.com/docs/assign-tickets-to-user) to them, you can use the comment feature to ad...

Merging Tickets

What is ticket merging?Quite often, clients reply from different email addresses to the same ticket. This breaks the ticket flow, splitting the original thread into two different tickets. Also, when you get two or more tickets from the same client...

Replying and Issuing Commands via Email

Can I reply to tickets from Email notifications? Yes, you can. Not just that, you can even reply inline and/or copy commands like assign.me etc! Is there way to avoid multiple agents replying to the same email notification? No. Currentl...

Keyboard Shortcuts

We support a large number of keyboard shortcuts for faster and easier use of our interface. We are also always trying to grow this list, so please check back occasionally for any updates.What keyboard shortcuts can I use?Here's the list of our Gma...

Assigning tickets to a User

One of the most common help desk software functions is to assign tickets to other team members. In SupportBee, you can assign tickets to users or teams (https://supportbee.com/docs/assign-tickets-to-team)How do I assign tickets to a user?After you...

Assigning tickets to a Team

How do I assign tickets to a team?After you have added teams (https://supportbee.com/docs/adding-teams/) to your helpdesk and added users to teams,Select tickets you want to assign in the listing and click on 'Send to Team’. You can also open a ti...

Ticket States

Unlike traditional email ticketing systems, tickets in SupportBee are categorized in simple, easy to follow pairs: Answered/Unanswered, and Assigned/Unassigned.Unanswered - AnsweredWhen a ticket is created, it is automatically unanswered. When you...

Archive a Ticket

How do I archive a ticket?You can archive a ticket by selecting it in the list and clicking Archive or by opening it and clicking Archive. You can also use the keyboard-shortcut (https://supportbee.com/docs/keyboard-shortcuts/) eHow do I access ar...

Managing Private Tickets

What are private tickets?Tickets with restricted visibility are called private tickets. The contents of a private ticket can be viewed only by admins, and assignees if any.How can I mark a ticket private?The following are the three ways to mark a ...

Handling trash and spam tickets

How do I handle spam or trash tickets?If you have tickets arriving that are spam (https://supportbee.com/docs/automatic-spam-filtering) or unnecessary, there are two ways to address the issue:Mark the tickets as trash/spam. Tickets can be marked a...

Searching through tickets

SupportBee’s advanced search function allows you to search through tickets based on particular fields, using exact phrases and wildcards, using modifiers (like ‘AND’, ‘OR’), and so much more.Below is a comprehensive list of options that will help ...

Forwarding tickets outside SupportBee

Can I forward support tickets outside SupportBee?Yes, you can forward a message to any address outside SupportBee. This can be useful in situations where you might need to get information from a ticket to a 3rd party not associated with your organ...

Tracking Performance with Reports

Using the Reports FeatureReports in SupportBee offer a great way to track the performance and metrics of your support system. With reports, you can track the metrics for your entire team, a specific agent (https://supportbee.com/docs/adding-users)...

Viewing original email headers

Where can I view the original email headers of a ticket?You can view the original email headers by clicking on the 'More' button while viewing the ticket, then clicking 'Show Headers'. Please note that we do not store headers for tickets older tha...

Creating tickets from the interface

Can I create a ticket in SupportBee on behalf of my customers?Yes, you can create a new ticket on behalf your customers from the SupportBee interface. This can be useful when you have an issue come up, or want to track communication with a custome...